GDPR (RODO) clause for a CV in Poland in 2026 – exact wording, English version and where to put it

The GDPR clause for a Polish CV – the short answer

A Polish CV usually ends with a one- or two-sentence consent clause, known as klauzula RODO (RODO is the Polish abbreviation for the GDPR). The short, current version published by the Polish government's labour information service Zielona Linia is:

Wyrażam zgodę na przetwarzanie moich danych osobowych przez [nazwa firmy]
w celu prowadzenia rekrutacji na aplikowane przeze mnie stanowisko.

Copy it, insert the company name from the job ad and place it at the very bottom of your CV in a slightly smaller font. Below you will find the English translation, the version for future recruitment, when the clause is actually needed and the old wording you should not use.

English translation

Our translation of the short clause and of the optional future-recruitment consent. Polish recruiters recognise the Polish wording best, so a common choice is Polish first, English below.

I consent to the processing of my personal data by [company name]
for the purpose of the recruitment process for the position I am applying for.

I also consent to the processing of my personal data for the purpose
of future recruitment processes by the above-mentioned company.

Future recruitment and special-category data

Without separate consent, the employer should delete your data once the recruitment ends, says the Polish Data Protection Authority (UODO). If you would like the company to consider you for later openings, add this sentence under the main clause:

Wyrażam również zgodę na przetwarzanie moich danych osobowych w celu
prowadzenia przyszłych rekrutacji przez wyżej wskazaną firmę.

You can limit it in time – UODO gives an example of consent to use data in future recruitment “for the next 6 months”.

If you voluntarily share special-category data, such as health information or a disability certificate, the employer may process it only with your explicit consent (Article 22¹ᵇ of the Labour Code). UODO's sample wording for that case:

Wyrażam zgodę na przetwarzanie szczególnych kategorii danych, o których mowa
w art. 9 ust. 1 RODO, które zamieściłem w liście motywacyjnym oraz załączonych
do niego dokumentach.

(“I consent to the processing of special categories of data referred to in Article 9(1) GDPR that I included in my cover letter and the attached documents.”)

When the clause is needed – and when it is not

The legal background: Article 22¹ of the Polish Labour Code lists the data an employer may require from a candidate – name, date of birth, contact details and, where necessary for the job, education, professional qualifications and work history (excluding information about pay in current and previous jobs). For this data the legal basis is the law itself, so consent is not formally required.

Other data, such as a photo or hobbies, may be processed on the basis of consent (Article 22¹ᵃ). UODO explains that sending your CV in response to a job ad can itself count as consent, because you know who receives your data and why. A clear sentence at the bottom of the CV removes any doubt – which is why Polish recruiters still expect it. The same article states that refusing or withdrawing consent may not lead to unfavourable treatment or a refusal of employment.

Where to put the clause

• At the very bottom of the last page, below your final section, in a smaller but readable font.
• Inside the CV file, not only in the e-mail – CVs are often stored in an applicant tracking system without the message.
• Once is enough. If you also send a cover letter, the clause in the CV covers both.
• Online forms usually have a separate consent checkbox; the clause in the file does no harm.
• Company name: update it for every application. When applying through a recruitment agency, use the agency's name or the wording from its ad.

How the clause fits into the full document is shown in our guide on writing a CV for jobs in Poland.

Mistakes to avoid

Withdrawing consent and your rights

You can withdraw consent at any time; this does not affect the lawfulness of processing before withdrawal (Article 7(3) GDPR). A short message is enough:

Dear Sir or Madam, I withdraw my consent to the processing of my personal
data submitted in my application for the position of [title] on [date]
and ask you to delete it. [Full name]

You also have the right to ask what data the company holds, to have it corrected or deleted, and to lodge a complaint with the President of UODO. The company's privacy notice (Article 13 GDPR) tells you how long it keeps CVs and whom to contact.

Watch · 1:00

Your contact details stay private on LITJobs

You can add your CV to LITJobs as a candidate profile that works as your CV. Your phone number and e-mail are never shown publicly – a company that wants to reach you asks through LITJobs, and you decide whether to share them. Browse IT vacancies in Poland and remote positions, and if an offer is on a B2B basis, read our comparison of B2B and employment contracts first. Polish speakers can read the Polish version of this guide.

Want new skills and a certificate on your CV? LearnIT runs live online IT courses in Poland, some of which may qualify for public co-financing – ask which course fits the jobs you are applying for.